菜鸟的职场英语进阶指南 (6).pdf
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1、How to Take Meeting MinutesHow to Take Meeting Minutes(你讲我记)(你讲我记)Unit 4 At a MeetingUnit 4 At a Meeting Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesTeaTeaching Objectivesching Objectives 1.To know what a meeting minutes is2.To know the key elements
2、 of a board meeting minutes3.To take a good board-meeting minutes based on a real meeting.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes 1ElementsElements Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes
3、Elements to be Included in a Minutes Elements to be Included in a MinutesTime Venue Attendance Absences Chairman Minutes Taker Topic for Discussion Voting Results Resolutions Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes 2MethodsMethods Unit 4 At a M
4、eeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesMinute Taking MethodsMinute Taking MethodsBefore the meeting(1)Choose your tool such as pen,notebook,etc.(2)Use the meeting agenda to formulate an outline.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Min
5、utes-How to Take Meeting MinutesDuring the meeting(1)Pass around an attendance sheet.(2)Note the time the meeting begins and ends.(3)Write down motions and the results of votes.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesAfter the meeting(1)Type up
6、the minutes as soon as possible.(2)Proofread the minutes before submitting them.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes 3Structure Structure Unit 8 Receiving VisitorsUnit 8 Receiving Visitors-Receiving Visitors at the Airport-Receiving Visitors
7、 at the AirportMeeting minutes-StructureMeeting minutes-StructureThe Headingsuch as the:Meeting Title:_Name of Committee:_Meeting Date:_ Time:_Meeting Location:_Members Present:_Members Absent:_Minutes _ Recorder:_ Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeti
8、ng MinutesThe The BodyBodySection 1.Opening statement,that is,the background Section 2.Points in discussion Section 3.Conclusions,that is,resolutions or recommendations or decisions reached.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Opening Openin
9、g StatementStatement1.This part states the purpose of the meeting or provides the background information about items to be discussed.2.It can show who was responsible for putting the item before the meeting,what were the reasons for the proposal and the previous history of the matter.3.The sole purp
10、ose of the opening statement is to make the subsequent discussion intelligible without reference to other documents.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Points Points in Discussionin Discussion1.It will usually proceed“The following points w
11、ere raised in discussion”.2.It is normally desirable that this part of the minutes should be impersonal.3.The minutes recorder should not hesitate to discard the irrelevant information.4.It is often unnecessary to reproduce the points in discussion in the order in which they were made.Unit 4 At a Me
12、eting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Conclusion partConclusion part1.A minutes ends with clear and precise conclusions.2.The chairperson will sometimes have summed up the discussion and indicated the conclusions reached.3.But,if he or she has not done thi
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