商务英语写作Chapter Report.pptx
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1、会计学1商务英语写作商务英语写作Chapter ReportContentsComposing Your MessageReference ExpressionsSample ReportsWriting Your MessageCheck Yourself第1页/共45页Composing Your MessageComposing Your MessageComposing Your MessageComposing Your Message第2页/共45页Lead-in QuestionsWhen will we need to write a business report?Who w
2、ill we submit our report to?What should be concluded in a report?What format should we employ?A business report is a detailed and factual account or statement that is used to relay information from one person or a professional group to a certain management.A business report plays a crucial role in b
3、usiness practice as most major or decisive actions are based on it.Whatever type of report you are required to write,its for readers need.第3页/共45页Types of ReportsLengthlong report;short reportFormatletter report;memo report;preprinted report;Formalityformal report;informal reportFunctionInformation
4、report;analytical report;Contentfeasibility report;accident report;trip report;to-file report;investigation reportTimepreliminary report;progress report;periodic report;final report;daily/monthly/yearly reportOrganizationdeductive(direct)report;Inductive(indirect)report There are many situations tha
5、t call for the writing of reports,and there are many reasons why people write reports.As a result,there are many types of reports,depending on how we sort them.第4页/共45页Structure of Informal Report SectionContent Title/SubjectTitle of the report,including subtitleMethodologyA statement about what met
6、hods you used to obtain your findingsIntroductionA statement of the problem discussed in the reportFindingsA statement of what you found outConclusionsA statement of what your findings meanRecommendations A statement of what you think should be done as a result of your conclusions第5页/共45页Steps of wr
7、iting a reportIntroductionClarifying your target audience and the problemCollecting data and statisticsFactsList the facts according to the surveyMethodology&FindingsConclusionrecommendationSuggesting Conclusion-based suggestions to those who asked you to write the reportDrawing conclusions Fact-bas
8、ed opinions drawn from Findings第6页/共45页Writing Tips第7页/共45页Report FormatsLetter format Letter format(Sample study 1(Sample study 1)-Letter head stationery.-Letter head stationery.-Useful for informal reports sent to outsiders -Useful for informal reports sent to outsidersMemo format Memo format(Samp
9、le study 2(Sample study 2)-Memo style -Memo style -Useful for informal reports circulated within organizations.-Useful for informal reports circulated within organizations.Preprinted format Preprinted format(Sample study 3(Sample study 3)-Standardized forms.-Standardized forms.-Useful for routine ac
10、tivities,such as expense reports -Useful for routine activities,such as expense reportsReport format Report format()-Plain paper,manuscript form-Plain paper,manuscript form -Useful for longer,more formal reports,such as annual -Useful for longer,more formal reports,such as annual reportsreports第8页/共
11、45页Report FormatPrefatory PartsCoverAn attractively designed sheet of paper imprinted with the title of the report,the companys mane and logoTitle flyA plain sheet of paper with only the title of the reportTitle pageIncluding a)the title of the report;b)writers name and profession;c)readers name and
12、 profession;d)dateLetter of TransmittalA letter to the person submitted to with brief information on how the report has been worked out and some personal viewpoints.ContentsA tabular arrangement to indicate the main sections and subsections of the reportAbstract/SummaryMain points of the reportBody
13、IntroductionFindingsConclusion RecommendationSupplementary PartsAppendixAny additional material which is too bulky to put in the report itself,but necessary to include,eg.diagrams,questionnairesBibliography Lists all the references and sources of information used in the report第9页/共45页Sample Study 1S
14、ample Study 1-report in letter format-report in letter format-letter headintroduction of the present budget-statement of the present and future costs-work already accomplished-work to be completed-future plan or forecast 第10页/共45页Sample Study 2Sample Study 2-report in memo format-report in memo form
15、at-memo head-solutions to the problems which have been performed-problems analysis-background information and purpose of the report-conclusion drawn from the above-suggestion 第11页/共45页Sample Study 3Sample Study 3-preprinted report-preprinted report第12页/共45页Reference ExpressionsReference ExpressionsR
16、eference ExpressionsReference Expressions第13页/共45页Numbering Systems for ReportsRoman NumeralAlphanumericDecimalI.(main point)A.(sub-point)1.(sub-sub-point)2.B.II.A.1.a.b.2.B.1.01.11.1.11.1.21.22.0第14页/共45页Introduction This report presents The report carries the information on In this report I will e
17、xplain The purpose/aim of this report is to The report aims to The report is based on The purpose of this report is to investigate,evaluate,study The objective of this report is to recommend,analyze,give The aim of this report is to provide feedback,estimate,assess 第15页/共45页Methodology Work in the i
18、s as follows.Although the current statistics show that Having made a close of the survey,I found Our research reveals 第16页/共45页Findings It was found/discovered/felt that It was generally the case that Most people thought that Many members of staff suggested that A number of people mentioned that Sev
19、eral changes were put forward.Several staff members expressed the view that It was proposed that We attribute the facts to the following factors The figures show It could be counted in this way Lets examine the facts in this way The key findings are outlined below.The following points summarize our
20、key findings.第17页/共45页Conclusion It was generally the case that There were several Most people thought that To sum up,Based on the discussion,It is clear that No conclusions were reached regarding It was agreed that 第18页/共45页Recommendations So Id like to put forward my opinion on the matter My opini
21、on,for your reference,is In my opinion,I strongly hope It would be advisable to It is essential to We strongly recommend that 第19页/共45页Sample ReportsSample ReportsSample ReportsSample Reports第20页/共45页Incident Report第21页/共45页Investigation Report第22页/共45页Feasibility Report第23页/共45页Trip Report第24页/共45页
22、Information Report第25页/共45页Writing Your MessageWriting Your MessageWriting Your MessageWriting Your Message第26页/共45页 You You work work in in the the general general office office of of ABC ABC Company,Company,a a local local engineering engineering pany.You You have have been been asked asked on on
23、May May 10,10,2003 2003 to to write write a a report report to to outline outline the the last last years years performance.performance.The The project project was was delayed delayed during during the the rainy rainy summer,summer,but but more more skillful skillful workers workers fired fired redu
24、ced reduced the the time time of of project project since since November,November,2002.2002.On On December December 25,25,2,000 2,000 miles miles of of roads roads have have been been repaired repaired pletely.Meanwhile,Meanwhile,you you have have to to give give some some recommendations recommenda
25、tions for for the the future.future.¥40,000 40,000 is is required required to to complete complete the the final final stage stage of of the the project project due due to the bad weather.to the bad weather.Situations第27页/共45页Im writing to _(v.)_(who)about _ Im writing to _(v.)_(who)about _(what).(w
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